SUBMIT ONLY ONE REGISTRATION FORM PER ROOM

The "FINE PRINT"  -- just a little bigger for our aging eyes!!

CANCELLATION PENALTIES

CANCELLATIONS

A package is considered confirmed once payment is received by the SUPPLIER and thereafter all penalties will apply if the package is changed or cancelled.

Cancellations of a person or persons in a package that involve a change in hotel configuration or category (i.e. from double occupancy to single occupancy, from run-of-house to a suite) are subject to rates in effect at the time cancellation is made. Pre-Departure Protection will be available with some packages.

(a) All AAV Package Cancellations without Pre-Departure Protection.

Days cancelled prior to departurePenalty
15 days or more prior to departure   $200 per person plus any non-refundable components.** Balance as credit toward future travel credit (FTC)
14 days or lessNo refund

(b) All AAV package cancellations with Pre-Departure Protection (PDP) for non-holiday travel periods.

Days cancelled prior to departureBenefits
Prior to scheduled departure*   Full refund less the cost of PDP and any non-refundable components to original form of payment**
After departureNo refund

(c) All AAV package cancellations with Pre-Departure Protection (PDP) for holiday travel periods.

Days cancelled prior to departureBenefits
30 days or more prior to scheduled departureFull refund less the cost of PDP and any non-refundable components to original form of payment**
29 to 8 days prior to scheduled departurePackage value in the form of Future Travel Credit (FTC), less the cost of PDP and any non-refundable components
7 days or less prior to scheduled departure*50% of package value in the form of Future Travel Credit (FTC), less the cost of PDP and any non-refundable components

• Thanksgiving holiday - Monday before through Monday after Thanksgiving Day
• Christmas & New Year holidays - Dec 20 through Jan 03
*Cancellations for hotel packages (no air component) must be requested by 10:29 PM (Central Time) the day before check-in for PDP cancellation protection to be valid. After 10:29 PM the day before check-in, the full package becomes non-refundable.

** Sandals Resorts, Beaches Resorts and Grand Pineapple Resorts become non-refundable on the 30th day prior to travel, and at that point are not covered by PDP. Basic Economy Fares are not covered by PDP. In addition, non-refundable/advance purchase room categories and non-refundable activities, such as show tickets and theme park tickets, which are identified in the booking process, will remain non-refundable.

REFUND OF AIR TICKET PORTION WITHIN 24 HOURS OF PURCHASE

Within 24 hours of booking, you are allowed to cancel your refundable or non-refundable air ticket for a full refund (and no change fees and/or difference in fare) subject to the following rules:

  • For AA Vacations flight reservations, you must call 800-321-2121 within 24 hours of purchase to cancel the air ticket reservation and request a refund of the air ticket.
  • The reservation must have been booked at least 2 days before scheduled departure.
  • This policy does not apply to hotel or other non-air portions of the package. Standard cancellation policies will apply to all non-air components of the package.
  • Refunds are only issued for tickets booked on aavacations.com or with American Airlines Vacations Reservations.

CHANGES WITHOUT PRE-DEPARTURE PROTECTION

Changes for Basic Economy fare tickets are not allowed. All other changes or revisions made to existing reservations are subject to change fees that vary by dates of travel. Flight, date or hotel changes cannot be made 8 days or less prior to departure. Some packages or portions of packages are non-changeable. Certain name changes may be permitted without a fee. Changes in a package including, but not limited to, a change in origin, departure date, destination or hotel room category/configuration are subject to change fees in effect at the time changes are made. If changes involve a change in rate, payment will be required at the time of change.

   All destinations:

  •    9 days or more prior to travel start date - $50.00 per person plus third party fees plus change in package price.
  •    8 days or less prior to travel start date- No changes

The standard change fee of $50 per person may be waived in the following circumstances:

  • Pre-Departure Protection was purchased with the package (see "Changes with Pre-Departure Protection)
  • A change that results in a higher price in the non-air components of the package
  • A purchased upgrade from Main Cabin to a premium cabin on all of the same flights originally purchased in the package.
  • A purchased upgrade from Main Cabin to Premium Economy, Business or First on all of the same flights originally purchased in the package.

AAV will not be liable to pay any compensation or damages if it cancels or in any way changes a trip or package as a result of unusual or unforeseeable circumstances beyond its control, the consequences of which could not have been avoided even with all due care. These include but are not limited to problems with transportation, acts of God, war or threat of war, civil strife, industrial disputes, natural disaster, weather, epidemic or terrorist threat or activity.

REFUNDS

Some packages and/or package components are non-refundable. The right to refund is limited if changes are made to travel plans, travel dates, hotels, hotel categories, hotel configurations, changes in origination or destination. Due to the nature of AAV packages, AAV is unable to provide separate refunds for flights associated with the package (i.e. any refund associated with the package must be processed for the package as a whole). No refunds will be issued or exchanges made for any missed or unused package features, package components or unused hotel nights. AAV is not responsible for free components provided by third party vendors. Free components have no cash value.

Requests for refunds, after travel has been completed, must be submitted in writing or email to AAV no later than 30 days after the departure date. Send requests for refunds to:

AA Vacations Refunds
1 Skyview Drive MD 8B-100
Fort Worth, TX 76155

All refunds are subject to conditions outlined above governing cancellations, changes and revisions, and are further subject to any such fees or other charges imposed by third party suppliers including, but not limited to, airlines, hotels, rental car companies or ground transportation companies. Acceptance of a refund constitutes a waiver by the customer of all rights and remedies under applicable laws other than the amount of the refund.

TRAVEL CANCELLATION INSURANCE

We strongly recommend purchasing travel insurance due to the vendor's very strict cancellation policies. This is to confirm that you are aware of the cancellation penalties as described above on this page and that travel insurance is available for purchase to protect against cancellation penalties due to unforeseen MEDICAL reasons.

Pre Departure Protection (PDP)
NEW - AAV now offers PDP during winter holidays. Details will be provided when booking holiday travel periods.
 
$65 Per Person 

For $130.00 per couple --  purchase travel protection for all travelers in this package.

The Pre-Departure Protection (PDP) allows you to revise your booking up to and including the 8th day prior to departure or to cancel the booking entirely at any time prior to your originally scheduled departure time without incurring revision or cancellation fees.

Cancellations with PDP:

    • •With PDP, cancellation prior to your originally scheduled departure* will result in no cancellation fees for your booking, as well as a refund of your booking minus the cost of PDP.
    • •Basic Economy fares, certain promotional tours, specific room categories and activities that are identified as "non-refundable" or "advance purchase" are not covered by the PDP. Additional exclusions apply.
    • •Sandals Resorts, Beaches Resorts and Grand Pineapple resorts become non-refundable on the 30th day prior to departure and at that point are not covered by PDP.
    • •The cost of the PDP is non-refundable.

*Cancellations for hotel packages (no air component) must be requested by 10:29 PM (Central Time) the day before check-in for PDP cancellation protection to be valid. After 10:29 PM the day before check-in, the full package becomes non-refundable.

Changes with PDP:

    • •With PDP, changes to your booking are possible up to and including 8 days prior to departure without incurring any revision or cancellation fees; however, PDP does not waive an increase to your vacation package price as a result of a change, and any increase in price must be paid for in full at the time the change is made.
    • •Changes within 7 days from travel may be possible and American Airlines Vacations (AAV) initiated fees may be waived, however third party fees (e.g., hotel, ground transportation, activities) may apply.
    For questions, please call Oceanside Travel at 843-450-8070 for more information or to add this option to your package.
    Pre-departure Protection MUST be purchased for $65 per person AT THE SAME TIME as the initial deposit -- American Airline Vacations will not accept it after a deposit has been made.  

DEPOSIT REQUIREMENTS

It is the traveler's responsibility to determine the correct deposit amount. The deposit will be processed for the minimum amount required to secure the booking unless otherwise indicated by the traveler. Naturally, you can give your agent a call with any question.
Other agent information is provided below....

DEPOSIT & AUTOMATICALLY PROCESSED FINAL PAYMENT

A deposit of $200 per passenger (no matter age) plus the cost of Pre-Departure Protection if selected and any
non-refundable  components is accepted when travel is booked outside of 45 days from travel.

Full payment
is required 45 days prior to travel commencement or when booked within 45 days of travel commencement.
Prices, hotel availability, flight and travel dates are only guaranteed after full payment is received by AAV.
AAV reserves the right to treat a booking as cancelled by the Customer if the balance due is not paid on time.
All prices are in U.S. dollars, and all airfares include required government taxes, segment fees, airport
passenger facility charges (PFC's), September 11th Security Fees and federal segment fees.

VERY IMPORTANT NOTE:

FINAL PAYMENT DUE FOR ALL GROUP BOOKINGS will begin at 40 DAYS and will be AUTOMATICALLY applied to the CREDIT CARD USED TO MAKE THE INITIAL DEPOSIT

Luggage Info --

American Advantage & Some Credit Card Holders May Have "Free Baggage Benefits"  -- Check with your Credit Card Carrier for Details 

You May have Free Bag Options with your American Airline Advantage benefits otherwise, the First Checked Bag pricing is listed below: 

Regions Basic Economy Main Cabin^ Premium Economy Business Class First Class Notes
Within and between U.S., Canada, Puerto Rico and U.S. Virgin Islands $30 $30 $0 $0 $0  
Between Mexico, Caribbean (excluding Cuba / Haiti), Central America (excluding Panama) and U.S., Puerto Rico, U.S. Virgin Islands, Canada
Or between Mexico, Caribbean (excluding Cuba / Haiti), and Central America (excluding Panama)
$30 $30* $0 $0 *1st bag fee applies seasonally in Main Cabin for travel June 1 – August 19 and December 7 – January 12 to / from San Salvador, El Salvador for tickets issued on / before May 11, 2021, and 1st bag fee applies year-round for tickets issued on / after May 12, 2021.
 

Permission to Process Credit Card Payments